AMBIENT AGENT
Self-AssessmentBook an introductionIntroduction

Home / The control system

The control system, installed.

Ambient Agent® designs and installs the control system for AI in your organisation: who may use it, at what level, and what has to be true before a use is rolled out more widely. When it is running, your team takes it over.

Book an introductionSee the prices

Three pieces of work. Then we leave.

Each has a fixed scope and a published price. Each is complete in itself.

AI Control Diagnostic

2 weeks. Shows where AI is in use and what is not controlled. £15,000 to £20,000 plus VAT.

What the Diagnostic gives you

Control System Install

6 to 12 weeks. Five stages, each ending at a control gate. Nothing moves on without evidence.

What the Install includes

Your team runs it

You own the system. A Governance Retainer is there if you want it.

About the Retainer

The control gate: three checks, no exceptions.

This is the centre of the system. A use of AI is rolled out only when all three answers are yes.

Four things your team ends up holding.

None of this needs a new platform. It is built in the identity, policy and workflow tools you already run.

1

See what AI is in use

Every AI tool and agent goes on one register, with a named owner beside it. You stop guessing how much there is.

AI registerSample data
128AI tools and agents found
119with a named owner
9with no owner yet
14waiting for approval
AI in useNamed ownerRiskStatus
Claims letter drafting assistantHead of ClaimsHighApproved
HR policy helperPeople team leadLimitedApproved
Meeting summariser built by a teamNo ownerNot ratedFound, not approved
Chat feature inside supplier softwareProcurementLimitedIn review
Illustrative view with sample data. Built in the tools you already run.
2

Decide who can do what

The Agent Passport® gives each person a level based on what they have shown they can do. Access follows the level.

What the Agent Passport® is

Agent Passport® levels across the workforceSample data
Level 1: Consumer72%
Level 2: Practitioner24%
Level 3: Builder4%
LevelWhat it allows
1 ConsumerUses approved AI and the agents shared with them. Cannot build.
2 PractitionerBuilds simple agents, with approval.
3 BuilderBuilds advanced agents, with full sign-off.
Illustrative view with sample data. Built in the tools you already run.
3

Approve on evidence

Before a use of AI is rolled out, it passes the control gate. Three checks, a named approver and a dated record.

How the control gate works

Control gate: approval recordSample data
Use of AI
Claims letter drafting
Business Owner
Head of Claims
Risk rating
High
Decision
Cleared to roll out
Is this person passported?The builder holds Level 3. The users hold Level 1 or above.
Is there evidence?Use, data and risk are on record, with trial results.
Has someone accountable approved it?Signed off by the Governance Approver, with the date recorded.
Illustrative view with sample data. Built in the tools you already run.
4

Show the board and the regulator

Your leaders see how much AI is in use, who owns it and what has been approved. If a regulator asks, the answer is already written down.

Board report: AI under controlQuarter 3, sample data
128AI tools and agents on the register
93%with a named owner
14approvals this quarter
3stopped at the gate
Uses with evidence on file88%
Staff holding a level76%
High-risk uses reviewed100%
Uses with measured value41%
Illustrative view with sample data. Built in the tools you already run.

Five stages, with a control gate after each.

At the end of each stage the evidence is reviewed, and a named approver records the decision to move on. A standard Install takes six weeks. Larger or more heavily regulated organisations can take up to twelve.

  1. Stage 1

    Mobilise

    A senior sponsor, the scope and the level of risk you will accept are confirmed.

  2. Stage 2

    Design

    The control model is configured to your organisation.

  3. Stage 3

    Prepare

    People, the planned uses of AI and the reports are made ready.

  4. Stage 4

    Execute

    Trial uses run under the controls, and the evidence is collected.

  5. Stage 5

    Scale

    Expand what has proven itself. Retire what has not. Your team operates the system.

Control gate: evidence reviewed, decision recorded by a named approver

Six engines, with Control at the centre.

The system has six working parts. We call them engines. Each engine covers a gap the others leave, and each has a defined owner.

Control

Approvals at each gate, oversight, and access set by what people have shown they can do. Covers the Agent Passport®, the gates and the approvals.

Diagnostic

Understand the organisation before configuring anything.

Capability

Measure what your people can do with AI today. That sets their Agent Passport® levels.

Value

Turn AI activity into measured business results.

Reporting

Visibility for the board and the regulator.

Communications

Adoption led and explained by your own leaders.

What you get at each step.

Each row shows what the Diagnostic, the Install and the Retainer leave you with.

AI Control Diagnostic2 weeks. The place to start.Control System Install6 to 12 weeks. The main work.Governance RetainerMonthly. Optional.
Agent Passport®A first view of workforce AI capability.Your people are assessed and given Level 1, 2 or 3. Access follows the level.Your team reassesses every six months.
The six enginesThe Diagnostic engine is used.All six configured and handed to your team.Improved and extended to more business units.
The control gateNot part of the Diagnostic.Five gated stages. Nothing advances without evidence.Your team runs it.
What you holdA plan for putting the controls in place, built for your organisation.A system your team owns, and a documented decision on what to scale.Quarterly reviews as regulation develops.

When the Install is done, we leave.

The system is built to be owned and run by your team. We go when the controls are in place and there is evidence to justify rolling AI out more widely.

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